Senior Associate - Workspace

InMobi (Corporate) InMobi Group is a global technology company shaping the future of agentic commerce and advertising. Through its ecosystem of businesses — including InMobi Advertising and flagship consumer platform Glance — InMobi leverages data, machine learning, and generative AI to help brands reach audiences more precisely and consumers discover products more intuitively. Glance, which is pioneering new models of agentic commerce, is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd. InMobi Advertising InMobi Advertising, part of global technology company InMobi, is an agentic advertising platform helping brands and merchants achieve their business outcomes. Through its proprietary intelligence, AI-led solutions, and vast consumer reach — including flagship consumer platform Glance — InMobi Advertising delivers the omnichannel performance defining what's next in advertising and commerce. Glance is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd. To learn more, visit advertising.inmobi.com. Glance Glance is an intelligent shopping agent, redefining the commerce experience. Powered by proprietary agentic intelligence and generative AI, Glance delivers a hyper-personalized consumer experience across mobile and TV — shaping the new era of shopping. Glance is operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of global technology leader InMobi, and is backed by Mithril Capital, Google and Jio Platforms. To learn more, visit glance.com. About InMobi Since 2007, InMobi has built the extraordinary. We’ve built a way of working. Across 16 offices globally, we are builders, dreamers, doers—fluid enough to move fast, grounded enough to own outcomes, human enough to care deeply. Culture is at the core—embedded in how we work, how we decide, how we show up for each other. Key Responsibilities 1. Workplace and Facilities Operations • Manage daily office operations, ensuring the workplace is functional, clean, safe, and well-maintained. • Conduct regular workplace inspections and proactively identify and resolve operational issues. • Oversee housekeeping, pantry, maintenance, utilities, meeting rooms, and other workplace services. • Coordinate repairs, preventive maintenance, and facility-related requirements. • Ensure meeting rooms, common areas, and workstations are maintained to the required standards. • Support office moves, seating changes, workspace modifications, and renovation activities. 2. Vendor and Contract Management • Coordinate with facility management agencies and service providers to ensure timely and quality service delivery. • Monitor vendor performance against agreed service levels and address operational gaps. • Coordinate service requests, quotations, work orders, agreements, renewals, and annual maintenance contracts (AMCs). • Track vendor invoices, verify service delivery, and coordinate with Finance and Procurement for timely payments. • Identify opportunities to improve service quality and optimize operational costs. 3. Employee Experience and Workplace Services • Act as the primary point of contact for employee workplace-related concerns and service requests. • Ensure timely resolution of issues related to facilities, housekeeping, pantry, maintenance, and workplace infrastructure. • Support employee engagement activities, celebrations, town halls, and other office events. • Coordinate event logistics, including venue setup, vendor arrangements, materials, and on-site execution. • Gather employee feedback and implement improvements to workplace services. 4. Safety, Security, and Compliance • Support the implementation of workplace safety, emergency preparedness, and physical security procedures. • Coordinate with building management and relevant vendors for fire safety systems, access control, CCTV, and other security infrastructure. • Maintain visitor management records, access-related documentation, inspection reports, and other required registers. • Support internal and external audits, including ISO and EHS audits, by maintaining documentation and ensuring closure of action items. • Ensure statutory inspections, preventive maintenance, and compliance-related activities are completed within stipulated timelines. • Report incidents, investigate operational issues, and coordinate corrective and preventive actions. 5. Budget and Administrative Management • Track workplace operating expenses, vendor costs, and service-related budgets. • Assist in preparing cost estimates, comparing quotations, and identifying cost-saving opportunities. • Maintain accurate records of invoices, purchase orders, contracts, asset inventories, and service reports. • Coordinate with Finance, Procurement, HR, IT, and other internal stakeholders to ensure smooth operations. • Support administrative documentation and reporting requirements. 6. Transport and Logistics Coordination • Coordinate employee transportation services, where applicable, and monitor vendor performance. • Track service issues, employee feedback, and safety-related concerns. • Support transport vendor coordination, billing validation, and operational reporting. • Coordinate courier services, office supplies, and other administrative logistics. 7. Process Improvement and Reporting • Maintain operational trackers, service logs, maintenance schedules, and vendor performance reports. • Identify recurring issues and implement corrective actions to prevent reoccurrence. • Prepare periodic reports on workplace operations, expenses, service quality, and pending action items. • Take ownership of assigned tasks and ensure timely closure with minimal supervision. • Recommend process improvements to enhance operational efficiency and employee satisfaction. Required Skills and Competencies • Strong organizational, coordination, and problem-so