Global Expenses Specialist

As ClickHouse scales, we're building the technology and operating foundation Finance needs to continue to enable our rapid growth. As part of that work, we're standing up a dedicated Travel & Expense (T&E) function and are looking for a Senior Expense Specialist responsible for maturing the current processes and day-to-day operational excellence. WHAT YOU'LL DO: Audit, Compliance & Risk - Own expense audit end-to-end - Build and maintain the SOX-ready control environment for T&E, including documentation, testing support, and sign-off readiness. - Track and reduce policy non-compliance, turning an untracked risk into a measured, managed one. Global Policy & Program Ownership - Enforce one global, regionally compliant T&E policy — including EOR employees — to reduce local tax and audit exposure. - Centrally administer and optimize the ClickHouse Expense tool, Corporate Card program and system integrations to the HRIS and ERP systems. Reimbursement & Employee Experience - Cut international reimbursement cycle time from ~30 days to ~7 through automated routing and clear SLAs. - Reduce the time employees spend per claim through better tooling, clearer policy, and self-service support. - Be the primary point of contact for T&E questions, escalations, and edge cases — approval flow issues, policy setup, and offboarding coordination with the People team Reporting, Enablement & Change Management - Build spend dashboards, KPI tracking, and executive reporting where none exists today. - Deliver role-based training and a global T&E champion network, and lead structured change management (ADKAR or similar) to drive adoption of new policy and tools. - Partner with Accounting to complete the handoff of remaining T&E responsibilities. WHAT YOU BRING ALONG: - 4+ years of experience in travel & expense, accounts payable, or finance operations, ideally at a high-growth or Cloud software company with a distributed, multi-entity employee base. - Hands-on ownership of Expensify, Ramp (or a comparable card/expense platform), and NetSuite integrations — you know what breaks in these systems and how to fix it at the root, not just route the ticket. - Working knowledge of SOX controls and audit readiness for expense and card programs; experience building or maintaining automated fraud detection a plus. - Comfort designing policy for a global, multi-entity, multi-employment-type workforce (FTE and EOR, including platforms like Deel), and translating that policy into system configuration. - A track record of building reporting and KPI visibility from scratch — you don't wait for a dashboard to be handed to you, you build it. - Experience running training and change management for a process or tool rollout (ADKAR or similar frameworks a plus). - Ownership mentality: you see a broken process and fix the root cause, not just the ticket in front of you. - Independence: you troubleshoot issues, ask clarifying questions, and propose solutions rather than escalating every ambiguity. - Curiosity: you ask why a process exists before you automate it, and you're a lifelong learner when it comes to new systems. - Follow-through: you see initiatives through to full adoption, not just launch. #LI-remote PERKS - Flexible work environment - ClickHouse is a globally distributed company and remote-friendly. We currently operate in over 25 countries. - Healthcare - Employer contributions towards your healthcare. - Equity in the company - Every new team member who joins our company receives stock options. - Time off - Flexible time off in the US, generous entitlement in other countries. - A USD$500 Home office setup if you’re a remote employee. - Global Gatherings – We believe in the power of in-person connection and offer opportunities to engage with colleagues at company-wide offsites. CULTURE - WE ALL SHAPE IT As part of a rapidly scaling start-up, you will be instrumental in shaping our culture. Are you interested in finding out more about our culture? Learn more about our values here https://clickhouse.com/company/careers. Check out our blog posts https://clickhouse.com/blog or follow us on LinkedIn https://www.linkedin.com/company/clickhouseinc/life/0c1ee7f4-2129-488d-b413-e7f6270659fd/?viewAsMember=true to find out more about what’s happening at ClickHouse. EQUAL OPPORTUNITY & PRIVACY ClickHouse provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type based on factors such as race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Please see here https://clickhouse.com/legal/applicant-privacy-notice for our Privacy Statement.