Zoox is building the future of transportation. To do that, we’re also building an incredible crew—united by our mission, energized by our values, and driven by our purpose. We are looking to hire an executive assistant to support our executive office, reporting to the CEO's EA, and providing rotating support to key executives throughout the organization. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on dynamic and mission-driven teams.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity, discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also vital aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
In this role, you will...
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Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
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Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.
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Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
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Help with new hire onboarding for scaling departments
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Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
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Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
Qualifications
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4+ years of either administrative or executive assistant experience
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Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
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Excellent written and verbal communication skills
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Sensitivity to handling critical and confidential information
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Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product.
Bonus Qualifications
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Previous exposure to company boards, public officials, and other senior-level stakeholders
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Bachelor's degree
Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.